RECOMMENDATION #23

Make needed changes to purchasing processes and software to enable tracking of inclusivity among City vendors.

The purchase order form will be revised during the fourth quarter of calendar year 2020 in order to begin tracking response and award rates for registered HUB vendors. New fields will be added for capturing HUB vendor contacts and HUB vendor awards.

Finance Department staff will consult with the City Attorney’s Office to determine the legality of changing the vendor registration form to begin identifying minority-owned businesses outside of the state’s HUB registration.

Status: Complete

Completed Actions

• Purchasing staff worked with the City Attorney’s Office to update the new vendor form to allow for the identification of minority- and women-owned businesses.
• Purchasing staff worked with ITS to develop a Laserfiche process that now facilitates the collection of vendor information.
• The newly captured vendor information is now being collected in a Google sheet and counts can be provided as needed for review and analysis.